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Presenter Information

Paper and Workshop Presenter Information

Time Allocation

We have expanded the time allotted to each session, so presenters now have a total of 28 minutes for presentation and discussion. Please plan on presenting for 16 to 20 minutes and discussing for 8 to 12 minutes.

Instructions

  • A PC laptop and internet access is provided. Bring your PowerPoint presentation on a flash drive to transfer it to the laptop provided.
  • Come to the room 10 to 15 minutes before the session, tell the moderator how to pronounce your name, and give the moderator your flash drive so she/he can transfer the file(s) to the laptop.
  • Use PowerPoint to illustrate major points of your presentation. 
  • Use either Windows Media or QuickTime as a separate video file for reliability of showing videos during presentations. Do not embed videos in PowerPoint unless the video and PowerPoint presentation are in the same folder and that folder is copied onto the laptop. Consider making the video into a YouTube video as a backup, if the video file fails in PowerPoint.
  • Practice your presentation to stay within your allotted time. The moderator will cue you at 13 and 16 minutes and stop you at 20 minutes. 
  • You will have at least 10 minutes for Q & A following your presentation (unless you run over).

Poster Presenter Information

Poster Session Setup

Tuesday, September 29, 11:00 a.m.–2:30 p.m.
Deans Hall

There will be a master list for posters, and directions on where and how to put up your poster.

Poster Session and Ice Cream Social

Tuesday, September 29, 3:05–4:35 p.m.
Deans Hall

Poster Session Takedown

September 29, 4:35 p.m.–September 30, 9:00 a.m.

Poster Instructions

Presenters scheduled for the poster session will be assigned a poster board space, which will be indicated by author name(s) and poster title. Please mount your poster well in advance of the session. Push-pins for attaching the posters to the boards will be available on site.

The maximum outside dimensions of each poster must not exceed 4’ X 4’ (120 cm X 120 cm). The useable area is 46” X 46”, and we strongly recommend that posters be 36” X 46” in either landscape or portrait mode.

In most cases, posters will be sharing both sides of 8’ X 4’ poster board (i.e., there could be as many as four posters per poster board). Therefore, exceeding these dimensions means that posters risk overlapping one another.

The poster session will take place in the Deans Hall of The Penn Stater Conference Center Hotel. The session will run from 3:05 to 4:35 p.m. on Tuesday, September 29. Presenters must be stationed at their posters during the entire length of the poster session.

Posters are grouped by the five conference imperatives:

Topic 1: Ways to measure impacts or outcomes
Topic 2: Ways to inspire reciprocity among partners
Topic 3: Ways to advance rigor or elevate impact
Topic 4: Ways to develop high-impact diversity efforts and initiatives
Topic 5: Ways to build institution-wide involvement

When you enter the hall to mount your poster, look for the areas where your topics are clustered.

Poster Uploads and Awards

Final versions of all posters must be uploaded to the conference website as a digital PDF file no later than Sunday, September 13. Uploading your poster will enable conference attendees to download and read posters before, during, and after the conference. Equally important, it will enable judges to evaluate all posters for awards. Award winners for each of the five topical clusters will be announced at the beginning of the poster session. In addition, a grand-prize winner will be selected from the five topical winners.

Instructions for Uploading Posters

  1. Prepare your poster as a single file in one of the following formats: PDF, PowerPoint (ppt/pptx), JPEG (jpeg/jpg), or PNG. Files must be under 10 MB. Tips for reducing file sizes are available at the link below.
  2. Go to https://engagementscholarship.org/File and read the directions, then click the link at the bottom to continue when ready.
  3. You will be asked to log in. The username is esc2015posters. The password is the following four words (without quotes, all lowercase, including spaces): "clay lesson shade football". Enter these in the correct fields and press the Log In button. From this point on, the instructions are on the pages, but in case users find it easier to follow along, they are repeated here.
  4. If your log in is successful, you will see a page titled ESC SUBMISSIONS: INFORMATION REQUIRED. Enter your name and email address. This will be used to identify your poster and to send you confirmation of your upload, so please be sure it is accurate! Click NEXT when ready.
  5. Review the directions again. Click the "Files" folder in the upload area below the instructions. 
  6. Click the "Upload" button (green circle with a white plus), then click the blue "Add Files" button that appears. This will let you browse your computer to find the file to upload, so browse until you have found your poster and then click "Open" (the button may be called "Upload" or "Select" in some browsers). In the rare case that you need to upload additional files, you can repeat this step as needed.
  7. Wait for the file to appear in the panel below. To verify it, right-click and choose download, then open the file. If everything is correct, click the DONE button at the bottom of the page below the upload panel.
  8. You will be taken to the SUBMISSION RECEIVED page and an email with the list of file(s) will be sent to the address you provided earlier.
  9. If you make a change to your poster or realize you made a critical mistake in your submission (e.g., forgot a file), you can start over from Step 1. If you resubmit, be sure to resubmit all your files, not just the ones that changed or were missing.

Reception/Presentation

At least one author is expected to stand by your poster during the formal Poster Reception on Tuesday, September 29, from 3:05 to 4:35 p.m., ready to answer questions and discuss the work with conference attendees.

The poster session features not only posters, but also ice cream from Penn State’s famed Berkey Creamery. To receive ice cream, participants at the poster session must visit at least four of the topical areas and have their passport “stamped.”

If you have additional questions, please email Nancy Shiffler Abel at conferences@outreach.psu.edu.